Visas.

Schools. 

Housing.

Shipping.

What most families underestimate when moving abroad with kids is often how important it is to prepare our children emotionally for an international move. 

Ready for a stress-free Relocation?

Get your FREE Expat Starter Kit

Unfortunately, this is often the part of the relocation that dictates how the first weeks and months after the move go for the entire family. 

It’s natural to want your children to feel excited. Adventurous. Positive.

But emotional preparation isn’t about building hype. It’s about building safety, realistic expectations and setting some very real boundaries. 

This post aims to give you a functional framework to prepare first yourself and then your child for the international move. 

1. Start With Honest, Age-Appropriate Conversations

Children don’t need every administrative detail, but they do need clarity about what to expect.

Tell them:

• Where you’re going
  
• When it’s happening
  
• What will change
  
• What they don’t yet know
  

Avoid overselling the move as “the best adventure ever”. When we overemphasise the positives, children can feel confused or guilty if they don’t feel excited.

We also need to be honest with them about the negatives we can expect. Remember, homesickness, language barriers, cultural confusion and the adjustment to a new home are all foreseeable outcomes of an international move. 

Instead, try:

“This is a big change. Some parts might feel exciting. Some parts might feel hard. We’ll figure it out together.”

That statement recognises the good and the bad, while also building trust that you’ll be there for all of it.

2. Name What Will Stay the Same

In the face of change, children look for anchors. 

What will stay the same?

We can help our children prepare for this massive change by giving them a strong foundation to stand on. 

Let them know what will be the same in their new home. 

Siblings will come, their favourite toys will be with them, and they will still be able to have their favourite food or play their favourite sport.

It’s important to assure your child that they will still be them and that you will still be you.

“You’ll still be you. You’ll still love [favourite sport]. I’ll still nag at you to brush your teeth. Our family won’t change.” 

The more sameness you can highlight for your child, the less scary the planned changes might sound. 

Think of the “sameness” as their foundation. Each one thickens the floor beneath them, ready to withstand the upcoming changes in their new home. 

3. Expect Emotional Reactions to Show Up Later

It’s a common story: during the move, the children thrive,d but then, suddenly, after 6 or 8 weeks, something changed. 

This is often one of the most misunderstood parts of moving abroad with kids. 

Many children cope well during the planning, packing and arrival. There’s adrenaline from the adventure. 

Your new home is novel and there are hundreds of distractions to keep them busy. 

But later, as you settle into your new normal, your child’s emotions come to the surface. It can look different for every child, but you might notice: 

• Regression.
  
• Clinginess.
  
• Tantrums.
  
• Withdrawal.
  

This is a sign that your child’s feelings have “caught up”. The novelty has worn off and the distractions are gone. 

Now is the time that homesickness may show its face, along with other emotional challenges. 

I wish I’d known this during my first month in Germany.

If this happens, it doesn’t mean the move was a mistake. It means their system is catching up and they need you now.

4. Involve Them But Gently

Children need agency in their lives, even in major transitions that seem to be “grown-up decisions”. 

The important part here is what they have agency over. 

Let them:

• Choose a few items to pack in their “arrival bag”
  
• Help plan how their new room might look
  
• Research playgrounds or activities in their new home.
  

But avoid placing emotional responsibility on them.

Your child should never feel responsible for making the move “work”. 

Their job is to remain children, following your lead as their parent. 

Your job is to pave the way and build a strong foundation for your family to stand on in your new home. 

5. Create Emotional Anchors Before You Leave

Goodbyes matter. For everyone. 

Whenever possible:

• Visit favourite places intentionally.
  
• Take photos.
  
• Create memory books from important places to take with you.
  
• Allow space for sadness, regret and worry.
  

Transitional objects help, too. Consider prioritising the packing of: 

• Familiar blanket or cuddle toy.
  
• A favourite mug.
  
• The loved bedtime books.
  

Children don’t need everything in their new home. They need a few things that say: home still exists inside this change. 

6. Regulate Yourself First

This one is often the hardest. 

Children look to their primary caregiver to manage their big feelings. They listen to the tone of your voice, your posture, and your breathing. 

Without realising it, they’re calm when you’re calm and losing it when they sense you’re not coping. 

Fair? Not really, especially when you have so much already on the go. 

You don’t need to be perfectly calm all of the time, but if you are chronically overwhelmed and stressed, they will feel it. 

And you will, too.

Preparing your children emotionally for relocation starts with protecting your own capacity. Capacity to manage stress, roll with the punches and to be needed. 

Because you will be needed. 

That might mean:

• Reducing commitments before the move.
  
• Seeking support early, at home and in your new home, because building an expat support network matters.
  
• Allowing yourself to experience all of your feelings, even the mixed ones.
  

You are allowed to feel grief and hope at the same time.

7. What Emotional Preparation Is NOT

Preparing yourself and your children for this emotional transition is not:

• Ignoring sadness, grief or mixed feelings. 
  
• Convincing your child that life in your new home will be “better”. 
  
• Preventing every challenge or difficulty your child may experience through this transition. 

An international move is disruptive and many challenges that it brings can be planned for. 

Emotional Preparation means that this transition doesn’t need to feel frightening, isolating or too big to handle. 

You Can’t Remove All Stress, But You Can Soften It

Relocating internationally with your kids will stretch you all in ways you couldn’t have imagined.

Life in your new home probably won’t be perfect, but it likely won’t be the worst decision you’ve ever made, either. 

Your child will move through this transition and adapt more easily when they feel: 

• informed
  
• included
  
• emotionally validated
  
• and anchored to you
  

And if you’re reading this, wondering whether you’re doing enough, the fact that you’re thinking about their emotional well-being already says a great deal about the kind of parent you are.

You don’t have to get this perfect.

Good enough is good enough. 

Moving abroad with kids and feeling stuck? Download my FREE Expat Starter Kit to get you on the right track.

The post How to Prepare Your Children Emotionally for an International Move appeared first on Relocation and Travel Coaching.

You’ve made the big decision to move abroad. Now that the decisions have been made and the visas underway, you’re wondering, “But what do I pack?!” 

Ready for a stress-free Relocation?

Get your FREE Expat Starter Kit

For many families, packing feels like the final hurdle.

Suddenly, you’re standing surrounded by things that made your home, well, home, trying to decide what comes with you.

I remember standing and staring, paralysed by decision and the emotional weight of every item in front of me. 

It’s not like packing for a holiday. It‘s not even similar to moving house locally.

Packing for life abroad isn’t just about moving your belongings from one place to another. It makes you consider:

• What will help my children feel safe in unfamiliar surroundings?
  
• What routines can we carry with us?
  
• What will I wish I’d kept when everything feels new?
  

As a relocation coach supporting professional mothers through international transitions, I’ve experienced the challenge of each and everyone of these decisions, and have spoken to plenty of parents wondering “where do I even start?”. 

Packing is where practical preparation and emotional readiness meet. When it’s rushed or underestimated, you might be left feeling overwhelmed and confused. 

This guide isn’t about packing everything. It’s about packing what matters most so your family can land more steadily in your new life abroad.

If you’re moving to Germany, you might find my The Ultimate Packing Guide For Families Moving To Germany helpful. 

Why Thoughtful Packing Makes a Real Difference

When you relocate abroad with children, you’re not just moving things from one house to the next.  

You’re carrying:

• familiarity
  
• comfort
  
• emotional anchors
  
• the small details that help everyone feel grounded
  

In the first weeks after your move, those small things matter more than many families expect.

The moment the boxes arrived and I found my favourite ceramic mug, a gift from one of my closest and oldest friends, I an indescribable thrill. Even now, that mug brings me so much comfort when I’m having a bout of homesickness. 

We all need a few items that bring comfort, even when everything feels new and scary. 

There’s also the practical reality many families underestimate: replacing forgotten items abroad can be expensive, time-consuming, or unexpectedly difficult. 

Brands differ. Availability varies. Systems work differently.

But beyond cost and convenience, there’s an emotional layer too.

Children don’t always react to big changes right away. Often, it’s the absence of something small and familiar that brings the transition into sharp focus. Packing with intention helps soften the landing for all of you.

Before you move on, pause for a moment:

What one item from home would help your family feel more settled in the first week?

Make a note. That’s your starting point.

Essential Documents to Keep With You (Not in Shipping)

No matter where you’re moving, some items should never be packed away in shipped boxes.

Keep these documents in your hand luggage or a dedicated travel folder:

• Passports for all family members
  
• Visas or residence permits (if already issued)
  
• Birth certificates
  
• Marriage or partnership certificates
  
• Medical and vaccination records
  
• School reports and transcripts
  
• Academic certificates and professional qualifications
  
• Travel and health insurance confirmations
  
• Driver’s licences and international permits (if applicable)
  
• Employment contracts or relocation paperwork.
  
  

Practical tip:
Create both physical copies and encrypted digital backups stored securely online.

Clothing: Packing for an Unfamiliar Climate

One of the trickiest parts of my international move was packing for the Winter. Coming from Australia, I’d never experienced a Northern Hemisphere Winter.

Even though I’d researched the climate (and my husband is German!), my experience of the seasons was very different to my expectations. 

This can be true of seasons, temperatures and humidity. If you’re not yet accustomed to the climate, packing for it is hard. 

Rather than packing for extremes, focus on flexibility.

Core clothing principles

• Prioritise layers
  
• Choose items that mix easily
  
• Pack for comfort, not aesthetics alone
  
  
  

Reliable essentials for most destinations

• Weatherproof outer layers (rain jackets, waterproof shoes)
  
• Lightweight sweaters or pullovers
  
• Comfortable walking shoes
  
• Sleepwear suited to temperature changes
  
• Indoor footwear or slippers (common in many cultures)
  
  

Once the basics are covered, pack the clothes that make you feel like yourself.

The ones you reach for automatically.

The ones that fit well and require little mental energy.

Your confidence matters during transition too.

For children

Pack familiar, well-loved outfits.

Even if they’re not perfectly suited to the new climate long-term, even if they’re impractical. 

Familiarity often matters more than practicality in the early weeks.

Work, School, and Daily Life Clothing

Workplace expectations vary widely by country and industry, but many international families are surprised by how practical daily dress tends to be.

Before packing extensively:

• clarify workplace norms where possible
  
• prioritise versatile, comfortable items
  
• avoid overpacking “just in case” pieces
  

For children, school clothing usually requires:

• comfortable everyday wear
  
• weather-appropriate outdoor layers
  
• spare items for changing or accidents
  

Uniforms are the exception rather than the rule in many countries. 

Expectations around outdoor play, walking, and independence though, can be higher than families anticipate.

The Things Families Most Often Wish They’d Packed

Every family is different, but certain items come up again and again in conversations with parents after a move.

These are the things that tend to support emotional regulation and daily ease in the early weeks:

• Comfort items for children (soft toys, books, blankets)
  
• A pram, stroller, or baby carrier if age-appropriate
  
• A small family medicine kit with trusted basics
  
• Prescription medications for the first few weeks
  
• School or learning supplies your children already use
  
• Essential digital devices and chargers
  
  

💡 Helpful idea:
Let children pack a small “arrival bag” with items they choose themselves. This sense of agency can make a meaningful difference during transition.

Household Items Worth Bringing From Home

While minimalism is often encouraged when moving abroad, some household items are worth prioritising, particularly if you’re sensitive to quality, comfort, or familiarity.

Common examples include:

• Favourite spices or pantry basics
  
• Pillows or bedding that support good sleep
  
• Power adapters and voltage converters
  
• Small appliances with personal value
  
• Kitchen tools you rely on daily
  
  

Large appliances and furniture are often better sourced locally, once you understand space, compatibility, and lifestyle norms.

Your First-Week Transition Kit

No matter how organised you are, international moves rarely go exactly to plan.

Luggage can be delayed. Shipments can arrive late. Temporary accommodation can feel disorienting.

A dedicated transition kit ensures your family has what it needs even if everything else is delayed.

Don’t forget to include:

• Several days of clothing for each family member
  
• Basic toiletries
  
• Bedtime essentials
  
• Chargers and adapters
  
• Important documents and valuables
  
  
  

Ask yourself:

• What would be hardest to replace quickly?
  
• What helps us function when tired and overwhelmed?
  
  

Start there.

What Not to Pack When Moving Abroad

Just as important as what you bring is what you leave behind.

In most cases, it’s best to avoid packing:

• bulky, low-value furniture
  
• rarely used medications
  
• food items restricted by customs
  
• clothing for future seasons (especially for children, they grow so fast!)
  
  

In many countries, secondhand markets and local buying options are far more accessible than families expect.

Less really is more during international transitions.

Final Packing Advice for Families

It’s not easy and it can be overwhelming. As Mothers, we want to get everything right. We want to do the best and be the best for our kids. 

Here are my last tips to get you started and take away any of that sneaky overwhelm that always finds it’s way into our major life decisions: 

• Start earlier than you think you need to
  
• Be selective, not sentimental
  
• Label clearly and specifically
  
• Involve your children where possible
  
• Pace yourself — packing is demanding
  
  

Most importantly: remember that packing is just one part of the transition.

We’re not aiming for perfection. Good enough will do.

You Don’t Have to Figure This Out Alone

Moving abroad as a family reshapes routines, identities, and expectations, not just addresses.

If you’d like structured support through the emotional and practical side of relocation, my work focuses on helping professional mothers navigate this transition with clarity and steadiness.

Download the Expat Starter Kit to support your first months abroad

You’re doing something brave for your family.

Take it one step at a time.

The post The Ultimate Packing Guide for Families Moving Abroad appeared first on Relocation and Travel Coaching.

Moving to Germany with kids brings with it a lot of questions. One of the biggest being: What’s the best school for my kids? 

Local public schools offer full language and cultural immersion, while international schools provide familiarity with language and approach. 

Ready for a stress-free Relocation?

Get your FREE Expat Starter Kit

This choice sparks debate for a reason—your child’s schooling will shape not just their education, but how easily they build friendships and settle into life in Germany.

With many competing but equally valid priorities, it isn’t always easy to decide the best option for your child. 

In this post, I’ll walk you through the key differences between the public schools in Germany and its International Schools. I’ll also share tips to help you choose what’s best for your kids and family.

Overview of the German School System

Germany’s education system is known for its structure and academic rigour—but for newcomers, it can feel complex and overwhelming.

Known locally as the Bildungssystem, the German school system comprises several stages with varying aims and outcomes for students.

If, like me, you’re from a country where children attend primary school and then secondary school, then this system might take a little bit of getting used to! 

Here’s a quick overview:

Krippe (2 – 3 years) 

While not compulsory, toddler childcare is widely used in Germany. While generally not academically oriented, children attending Krippe will be exposed to a range of activities that aim to build their motor and social skills. 

Kindergarten (3–6 years)

Preschool years are not compulsory but like Krippe, are widely attended. Activities are generally more targeted to build specific, age-appropriate skills. Parents will receive feedback and recommendations if children are observed to need extra support in any area.

Vorschule (ages 5 – 7)

The last of the preschool years is the foundation year for school. Attending may be compulsory in your state. Children are increasingly taught the routines and structures common in school, to prepare them for their first school year. 

Grundschule (ages 6–10)

• Primary school from first to fourth grade.
   
• It is common for children to remain in the same group, with the same teacher for the full four years.
  
• All children must attend Grundschule from the age of six years old. 
  
• School commencement may be delayed by recommendation from the Vorschule (for example, the child’s language is not yet adequately developed to manage school). With special permission, children may also begin school early. 

Secondary Education

After the fourth class, (or sixth class in some states), children transition into one of the following secondary schools:

• Hauptschule: Vocational-focused education, lasting 5 – 6 years (depending on the state). Students receive a Hauptschulabschluss, allowing them to seek further vocational training (for example, an apprenticeship).
  
• Realschule: Considered the intermediate path, the Realschule combines academic study of the core subjects (German, Maths, Science and English) with more vocational subjects. After five years, students can choose to move into further vocational training or specialised secondary education or complete an additional two years of study to qualify for university study in Germany.
  
• Gymnasium: Offering the most academic path, students study for five years and receive the Abitur, the qualification needed to apply for study at German universities. Typically, students choose either a maths/ science stream or a languages/ humanities stream to focus their studies on. All students must demonstrate a sound knowledge of German, English and Maths regardless of their specialised stream.
  

“Oberschule” is a type of secondary school, typically found in Germany’s Eastern states of Saxony, Sachsen-Anhalt and Brandenburg, which combines the Hauptschule and Realschule. 

Public schools in Germany are free, though there are still other costs to be covered by a student’s family. For example, the cost of excursions and books. 

Public schools here follow state-specific curriculums and are taught almost entirely in German, which can be a big adjustment—especially in the early months. 

There is minimal flexibility or adaptation for students who are not native speakers, though increasingly schools are offering classes tailored to DaZ (Deutsch als Zweitsprache – German as a foreign language) students. 

Make it Germany has a handy diagram to help make this all make a bit more sense!

What Are International Schools in Germany?

International schools in Germany cater to expat families and worldly-minded local families by offering internationally recognised curricula. 

Most commonly International Schools offer one of the following qualifications:

•  International Baccalaureate (IB)
  
• British curriculum (IGCSE, A-Levels)
  
• American system (with AP classes and GPA grading)

International Schools typically:

• Teach in English.
  
• Offer a multicultural environment.
  
• Employ international staff, with experience teaching globally.
  
• Charge tuition, the price of which can vary widely between International Schools and cities. 

International schools are particularly popular in larger German cities like Berlin, Frankfurt, Munich, Düsseldorf and Hamburg, reflecting the multicultural population of these cities.

Designed to provide seamless education for students from around the world, International Schools support students who may be relocating frequently, or who will be returning to their home country in the future.

Read More about the Best Cities for Expat Families in Germany 

Comparing Public vs. International Schools in Germany

To help you evaluate both options, here’s a side-by-side comparison:

Explore the International Schools of Germany.

Key Considerations for Expat Families

Choosing the education system that’s best for your kids isn’t just about academic outcomes. It’s also about finding a school that matches your values as a family, your child’s personality and ambitions and your family’s long-term goals. 

Here are a few questions to consider before making a final decision:

1. How long will we stay in Germany?

• If your stay is short (1–3 years), international schools may provide a smoother transition.
  
• If you plan to settle long-term, public schools support deeper language learning and cultural integration.

2. How old is our child – and do they speak German?

• Young children often pick up German quickly and may thrive in public schools.
  
• Older kids or teens might benefit from the educational consistency of an international school.

3. Do we want cultural immersion or continuity?

• Public schools offer full immersion in German life and friendships with local peers.
  
• International schools provide familiarity with language, teaching methods, and global peer groups.

4. What’s our budget?

• Public schools are free (with small incidental costs).
  
• International schools charge tuition, which can be significant—especially with more than one child.

5. Where will our child thrive?

• Some children embrace change and thrive in a new system.
  
• Others feel more secure with familiar structures and language. Consider involving your child in the decision if age-appropriate.

My Experience 

Once we moved past the initial challenge of learning the system and how to apply for a place at Krippe, we had to decide: a local Kindergarten, a bi-lingual Kindergarten or an international kindergarten?

Why We Chose Local Kindergarten

It made sense for us to use a local kindergarten – it was in our neighbourhood, we’d heard positive feedback about it and most importantly: there was a spot! 

The major benefit of the International Krippe was that they spoke exclusively English. However, one of our main reasons for being in Germany was for our daughter to be bi-lingual. As I speak English with her at home, we felt comfortable with her being educated in only German. 

Our Decision for Primary School

Fast forward to now and she’s no longer a Krippe kid! Primary School is now mere months away and we’ve done the hard yards of researching schools, weighing up our options and have again decided in favour of a local school where she will be educated in German.

Why We Chose a Freieschule

A Freieschule is equivalent to a private school. It is not prestigious like private schools in Australia or other countries but rather offers a specific pedagogical approach that differs from mainstream schooling. 

It wasn’t that we were unsatisfied with the mainstream Grundschule, but that this specific school offered a range of benefits that we felt suited our daughter and would encourage her ongoing development as a whole person, not just academically. 

For us, it was important to remain in a multi-cultural setting, which this school offers us. In addition, it focuses on developing people, not just learners. There is a high priority placed on creative and flexible thinking, something that we value. 

This was a hard decision and took a lot of discussion, investigation and negotiation between my husband and me. But I’m comfortable with the decision and am excited to see what the next chapter of my daughter’s life brings.

If there’s one thing I’ve learned, the ‘best’ choice looks different for every family—and that’s okay.

Questions for YOU before choosing 

As with all major decisions, your first step should be to be clear on your goals and expectations. In this case, you need to be sure that you and your partner are on the same page about all aspects of your move to Germany.

Ask yourselves the following questions to help you gain clarity in your decision:

• What do we want our child/ren to gain from their experience in Germany?
  
  
• Is it important that they become fluent in German? If so, why? How would you define fluent?
  
  
• How long are we planning to stay?
  
  
• Thinking ahead, what academic qualifications will best help my kids reach their dream goals?
  
  
• Can we afford an international school? Or would a public school, offering additional language assistance, be suitable?

Last Thoughts on Public Schools vs International Schools in Germany 

Making this decision feels hard because it is hard. 

But remember: there’s no one right choice. This decision needs to be made with your child and your family in mind. 

What’s best for you and your family might not be right for the other expat family down the street. 

Making a decision that supports your child’s needs comes from weighing up your values, needs and long-term goals for your family.

Ready to Take the Next Step?

Why not downlaod your FREE Expat Start Kit? It’s filled with tips and toold to help you thrive in your first 90 days abroad.

The post How to Decide: Public or International School in Germany? appeared first on Relocation and Travel Coaching.

Moving abroad with your family is a brave and beautiful decision. Whether for work, family commitments or you’re chasing a new adventure, this guide will walk you through the 7 best cities for expat families in Germany.

Ready for a stress-free Relocation?

Get your FREE Expat Starter Kit

With its strong infrastructure, high quality of life, excellent education system, and commitment to family-friendly policies, Germany can be an excellent choice for professional families looking for their next big challenge. 

But which city will suit you the best? 

As a relocation coach and fellow expat Mother, I understand the challenge of trying to picture your life in another city. Settling abroad isn’t just about the big moments.

It’s the small things: your child making their first friend at a local playground, navigating your first grocery trip in German, finding your family’s favourite café. 

That’s the real beginning of your new life—and it’s closer than you think. I’m here to show you that building your new life abroad is possible with the right support and with a little insider knowledge. 

1. Munich: Safe, Traditional, Outdoorsy

Munich offers high living standards, safety, and endless outdoor escapes for families who want structure, tradition, and adventure.

The capital of Bavaria, Munich is a favourite among expat families moving to Germany. And for good reason. 

Munich stands out for its exceptional safety and quality of life, with 94% of residents expressing satisfaction with life in the city, according to the European Commission’s 2023 Quality of Life in European Cities Report.

According to Numbeo’s 2024 rankings, Munich has one of the lowest crime rates among major cities in Germany. 

It is also a melting pot of people from all over the world, with nearly 50% of the population having a migration background, meaning that building your expat support network is easy. 

A top-tier education system for your kids is also on offer, as well as plenty of public parks, a well-connected public transport system and the best bit? You’re only a short drive from the breathtaking Mountains and Lakes of Southern Germany, Austria and Italy. 

Why families love it:

• High standard of living (even by German standards!).
  
• Access to a range of international schools and bilingual kindergartens.
  
• Loads of outdoor spaces: playgrounds, animal parks, lakes and mountains. What more could you ask for?
  
• A strong expat community, making it easy to find other expat families in Germany.
  

Potential challenges:

• High cost of living, particularly the cost of rent.
  
• Childcare places are competitive and expensive.
  
• A more formal and traditional cultural atmosphere than other cities in Germany.
  

Best for: 

Families with a stable income (preferably already with a job lined up) who are looking for a safe and internationally minded city with plenty of potential for outdoor adventures. 

2. Berlin: Creative, Multicultural, Progressive

Berlin brings together cultural diversity, alternative education, and urban energy for families seeking creativity and connection.

Germany’s capital city is an obvious choice for many. With its vibrant mix of cultures, languages and artistic communities, Berlin offers expat families access to a progressive lifestyle. 

Berlin offers a range of schooling options, including bilingual and alternative schools, green spaces and an open-minded, progressive atmosphere. 

Why families love it:

• A strong community of expat families.
  
• More affordable childcare options compared to other major cities.
  
• Bilingual and alternative education options for children of all ages.
  
• Endless number of parks, playgrounds, museums and other events to explore with kids.
  
• Well connected to the rest of Germany and Europe by rail and flying. 

Potential challenges:

• Bureaucracy can be slow-moving (even slower than the rest of Germany!)
  
• Finding accommodation can be particularly challenging in popular expat areas like Friedrichshain and Charlottenburg
  
• Berlin retains much of its gritty and grungy vibe, which can be off-putting for many families.
  
• It can be loud and extremely busy.
  

Best for: 

Families who value diversity, creativity, and flexible learning environments and who want to be well-connected to the rest of Germany and Europe. 

3. Heidelberg – Family-friendly, Academic, Relaxed 

Heidelberg’s historic charm, strong international schools, and peaceful environment make it ideal for academically-minded families.

This small, historic and charming city is nestled in the mountains, offering a near-constant view across the green slopes. Home to Germany’s oldest university, Heidelberg has a relaxed vibe and has a large population of expat families, particularly those connected with academia and research. 

Why families love it:

• Safe with stunning views.
  
• Access to top international schools.
  
• A strong English-speaking community of expat families.
  
• It’s walkable, with great public transport options.
  

Potential challenges:

• There are limited job opportunities for those outside of academia and research.
  
• With a population of less than 200,000, it lacks many of the “Big City” experiences. 

Best for: 

Families that are seeking a calm city with a beautiful environment and strong education options. 

4. Freiburg: Sustainable, International, Innovative 

Freiburg blends eco-friendly living with innovation and a welcoming community, perfect for nature-loving, forward-thinking families.

Tucked away near the borders of France and Switzerland, this eco-friendly city is perfect for families who value sustainability and the outdoors. 

Freiburg enjoys better weather year-round than most of Germany—and stands out for its international mindset and innovation, earning it the nickname Green City for its environmental leadership.

Why families love it:

• Environmentally friendly: cyclable and many green-city policies.
  
• Easy access to the great outdoors with hiking, skiing and rivers.
  
• Strong focus on family life and community engagement.
  
• Slower pace than larger cities.
  

Potential challenges:

• As Freiburg is a smaller city, the community of expat families is also comparatively smaller.
  
• Reduced options for bilingual kindergartens and international schools.
  
• Fewer job opportunities outside of the major industries of green and renewable technology, research and health sciences. 

Best for: 

Families who value sustainability and nature-based living. 

5. Hamburg: Water Views, Culture, International Opportunity

Hamburg combines waterfront living, cultural richness, and strong career prospects for families seeking both opportunity and balance.

Germany’s second-largest city blends maritime charm with modern flair. It’s network of canals, parks and a cosmopolitan vibe, Hamburg offers a family-friendly atmosphere, and a thriving international business centre.

Why families love it:

• Beautiful lakes and riverside areas for children to play.
  
• Bilingual kindergarten and school options.
  
• Lots of kid-friendly museums, theatres and festivals.
  
• Internation career potential.
  

Potential challenges:

• Weather is often grey, rainy, windy and cold.
  
• Accommodation costs can be prohibitive, particularly in the popular central areas.
  

Best for: 

Families who want urban living with easy access to water, parks and a network of expat families.

6. Düsseldorf: Stylish, Cosmopolitan, Liveable

Düsseldorf’s polished infrastructure, international schools, and global business networks create a smooth landing for expat families.

Renowned for its vibrant arts scene and strong international community of expat families, Düsseldorf is an easy yes for professionals working in the finance or trade sectors. 

While a smaller city, Düsseldorf is sophisticated, internationally-minded and family-friendly. 

Why families love it:

• A range of international schools to choose from.
  
• Clean, modern and reliable infrastructure.
  
• Multilingual services are available for newcomers.
  

Potential challenges:

• It lacks the German charm many visitors to Germany are seeking.

Best for: 

Families working in the corporate world who are looking for comfort, ease of settlement and connections with other expat families. 

7. Leipzig: Creative, Affordable, Still Evolving 

Leipzig offers affordable living, a growing creative scene, and space for families wanting to build a vibrant new life abroad.

Often called the “new Berlin”, this Saxon city offers culture, community connection and an affordable lifestyle. 

Leipzig is ideal for families seeking space to grow, affordable housing, community connection, and a thriving creative scene.”

Why families love it:

• Lower cost of living, particularly housing.
  
• Family and art-friendly communities exist and are still growing. 
  
• A walkable and cyclable city, with reliable public transport and easy connections to the rest of Germany.
  
• A rich cultural offering, including music, theatre and the arts. 

Potential challenges:

• There are few bilingual kindergarten and international school options.
  
• A still developing expat community.
  

Best for: 

Younger families seeking an affordable lifestyle with access to creative communities. 

How to Choose the Right City for You? 

Now that you know the best cities for expat families in Germany, how do you choose the right one with confidence?

Here are a few of the things I recommend you keep in mind when choosing the best German city for your expat family:

• Income vs. Cost of Housing: Larger cities like Munich and Hamburg are much more expensive than their smaller counterparts, Heidelberg, Freiburg and Leipzig. Even though wages are higher in these cities, money doesn’t go as far, particularly for housing. You will get a much larger apartment in Leipzig for less than you will in Munich for more.
  
  
• Kindergarten and Schooling options: Depending on your children’s German language skills, the option to have them educated in English may be a priority for your family. The larger cities have a wider selection of bilingual kindergartens and international schools if this is an important factor for your family.
  
  
• Which city are you? Are you a lover of the outdoors, who enjoys the quiet life? (Freiburg) Or do you prefer a bustling, progressive and international vibe? (Berlin) Consider which city suits you and your family the best.
  
  
• Job Opportunities: Sadly, a move to Germany is unlikely to happen without some strings attached. At some point, work will play an important role. Each city has its specialty — Berlin for startups, Düsseldorf for business, and Hamburg for trade. Consider where your professional skills have a competitive advantage.
  
  
• Expat Support Networks: The bigger German cities tend to have a more vibrant community of expat families, offering a greater level of support for English-speaking expats to settle in and navigate the necessary bureaucracy. 

How I Can Help Expat Families Settle In 

Choosing your future home is just the beginning. The real work starts with navigating the bureaucracy, finding an apartment, enrolling your kids into childcare and housing and building your new life, from the ground up. 

That’s where I come in. 

I help professional mothers like you overcome Germany’s complicated bureaucratic systems and get your family settled faster and with less stress.

My support includes:

• Personalized guidance and tailored relocation coaching.
  
• Help complete official documents, secure appointments and get the bureaucracy done right.
  
• Emotional and logistical support throughout your big transition.
  

You don’t have to do it alone. I’ve done it already and I’d be honoured to support you through it, too. 

Conclusion

Germany offers so much to expat families – from safety and structure to creativity and easy access to the breathtaking outdoors. Whether you’re dreaming of mountain air, riverside cafes, or vibrant city life, there’s a city in Germany to match your personality. 

No matter what you’re seeking, these are truly the best cities for expat families in Germany to call home.

If you’re considering a move abroad, or just starting to explore the possibilities, let this guide inspire your next steps. 

Want to know even more about moving abroad with kids?

Download my free Expat Family Started Pack.

Your new life doesn’t have to be perfect—but it can absolutely be possible.

The post Best Cities for Expat Families in Germany: Starting Your New Life appeared first on Relocation and Travel Coaching.

At the airport, with my passport in hand, tears in my eyes and my baby in my arms, I wondered, “Have we made the right decision?”. I suddenly questioned if what we’d decided to do was, in fact, the right decision.

My confidence was already wavering. 

Was I really going to drag my daughter to the other side of the world? Was this what I really wanted?

Today, after more than five years living in Germany, I can say that the decision was right, even if at the beginning it felt anything but. 

Like most families preparing for an international move, we planned carefully.
The packing. The visas. The logistics. The research into work, childcare, and life abroad.

What I didn’t fully plan for was how deeply the move would change me.

Not just as a professional. Not just as a partner. But as a mother finding her footing in unfamiliar ground.

This is my story about moving to Germany but reallyit could be your story. It’s a story about what happens inside a family when everything familiar disappears at once.

If you’re planning a move, or already navigating life abroad with children, I hope this helps you see what’s normal, what’s hard, and why none of it means that you’ve failed. 

Why We Chose Germany (and the Weight of Wanting to “Get It Right”) 

TGermany wasn’t a random choice for us.
It was carefully considered — professionally, practically, and financially.

We believed it would offer opportunity, stability, and a rich cultural experience for our family. And in many ways, it has.

But looking back, I can see how much pressure I placed on myself to make it work.

Not just the country.
Not just the logistics.
But motherhood itself — as if choosing to move meant I had to prove it was worth the disruption.

That quiet pressure followed me long after we arrived.

The Reality of Expat Motherhood: When Everything Familiar Is Gone

I expected the move to be hard. Like, really hard. If nothing else, I accepted that learning a new language would be a tough starting point. 

What I didn’t expect was how disorienting it would feel to have all of my markers of independence disappear overnight. 

Those early days were lonely. Caring for my daughter while my husband worked was lonely. Every day needed me to be brave, even the unremarkable ones. 

I missed my friends. I grieved the ease of the familiar. And underneath it all was guilt. I felt guilty for choosing this life for us and couldn’t stop asking the question “Did I make the right decision?”

I began questioning myself constantly.

Had we made a mistake?

Ready for a stress-free Relocation?

Get your FREE Expat Starter Kit

Had I made a mistake thinking I could parent abroad when I was still learning how to parent at all?

On top of these confidence crushing questions came the logistics of day-to-day life: finding an apartment, navigating systems I didn’t understand, attending appointments in a language I couldn’t yet speak, all the while wondering “when will this get easier?”. 

I didn’t recognise myself anymore.

I felt like I had transformed from being a capable, confident woman to a child needing support to achieve even the most basic tasks. 

This wasn’t the expat motherhood journey I thought I’d signed up for.

My identity felt shaken, and learning how to be a mother at the same time only intensified that feeling.

If you’re reading this and nodding your head, just know—you’re not alone. I see you. I’ve been there.

Identity Loss After Moving Abroad (Why This Is Normal)

If you recognise yourself in this experience, then I want you to know that:

You’re not alone and there is nothing wrong with you.

This is what ongoing change does to us (yes, even you). 

So much of adult confidence is built on familiarity:

• knowing how systems work
  
• understanding social cues
  
• trusting your instincts
  

When those disappear, self-doubt often follows. Transition is hard, but when everything you’ve ever known has changed, it’s even harder. 

Add motherhood into the mix, and the emotional load multiplies.

If you’re feeling overwhelmed and looking for extra support, read my Guide to Overcoming Expat Overwhelm.

When Your Child Adapts Faster Than You

One of the hardest moments for me came when my daughter started daycare.

She cried at drop-off and tears flowed freely from my eyes as I left the daycare centre.

I felt like a failure and I couldn’t even explain why. 

But then, just like that, she adjusted.

She learned the language faster than I did (it’s so easy for kids!). Friends were made and her confidence grew and grew. 

Watching her taught me something that I’d always known in theory, but hadn’t yet experienced:

Learning is not a failure. It is the work.

Finding Stability Abroad: Not by Fixing, but by Understanding

What helped me wasn’t pushing harder or trying to “be more resilient.”

It was understanding what prolonged change actually does to a nervous system — especially when you’re responsible for supporting children through it too.

Slowly, I stopped interpreting discomfort as a sign I’d made the wrong decision.

I started seeing it as information.

That shift changed everything.

Who I Am Now (and What This Season Gave Me)

I still live abroad and yes, it’s still hard sometimes. 

I’m not sure if that feeling will ever go away but it no longer makes me question my entire identity. 

Instead, I lean into the confidence I’ve built over the last five years and trust myself to keep learning. To keep going. Because that’s what has got me this far. 

This season taught me:

• patience
  
• humility
  
• emotional flexibility
  
• and a deeper understanding of what families actually need during transition

Lessons from my Expat Motherhood Journey

Here are the top 5 things I’ve learned from being a Mother abroad that might help you through this challenging journey.  

1. You don’t have to do it alone — It takes a village to raise a child. You just have to find yours now. Meeting other Mums, even the German ones, is empowering. This, above all, is the lesson I hope you can take from my writing today.
   
2. Knowledge is power — The bureaucracy might feel overwhelming right now, but with the right support, you will be able to do it all. The first time I could attend an appointment alone and got it right was the day I knew I’d made it.
   
3. Motherhood can expand, not shrink, abroad — It’s a blessing and not a shame to grow with your children. You don’t have to have it all figured out yet. There’s a unique bond that comes with discovering life with your children, not simply showing it to them.
   
4. We all feel lost sometimes — And it’s ok! That’s where powerful change happens. But don’t let yourself stay in that dark place for too long – lost is best visited and quickly left behind. Whenever I feel like that, I try to remember that sinking in the swamp of confusion won’t change my situation but being curious about it will.
   
5. The life you want abroad won’t build itself — But you can build it, one intentional step after the next. No matter how small that first step is, it’s a step in the right direction. This is your life, so make it one to be proud of!

And always remember that it takes time. You need time to adjust, learn and to start building the life of your dreams. 

If You’re Navigating an International Move With Children

If you’re in the middle of an international move, or preparing for one, you don’t have to rely on instinct alone.

I’ve created a free Expat Starter Kit to help families understand the emotional, practical, and relational shifts that come with relocation. Especially in the early months.

Download the Free Family Relocation Guide to Germany.

You’re not behind.

You’re not doing it wrong.

You’re in transition. 

The post My Chaotic Expat Motherhood Journey: From Lost to Thriving appeared first on Relocation and Travel Coaching.

Did you know that expats recently ranked Germany 49th in a survey of 53 countries when considering their happiness abroad? The report claims “Expats are the among the loneliest and unhappiest worldwide”.

Ready for a stress-free Relocation?

Get your FREE Expat Starter Kit

Yikes!

But you’ve decided to move to Germany. Now what? 

The challenges of moving abroad are not only the logistics of “what should I pack?” and booking your flights. 

Things to consider include: 

Administrative Challenges 

Visas, dealing with local authorities, health insurance, the education system. It’s a long list of things to manage. 

Cultural Challenges 

Language barriers and cultural differences can lead to feelings of isolation, loneliness or even frustration and anger. 

Family Challenges 

Each member of the family will experience the relocation differently and require differing levels of support to manage feelings of homesickness, loss, grief and navigating their new life abroad. 

Having someone by your side with local knowledge, language skills and personal experience as an expat in Germany ensures that your relocation to Germany is seamless. Let’s ensure you’re not one of the “loneliest and unhappiest” expats in Germany!

Top Benefits of Personalized Relocation Services to Germany

Every relocation experience is unique. The success of a relocation depends on many factors, including:

• Personal motivations for the relocation,
  
• Individual expectations of a new life in the new city,
  
• Previous experience/s relocating
  
• Family dynamics between partners and children,
  
• Individual flexibility, sense of adventure and coping strategies
  
• Willingness to learn
  
• Acceptance and comfort with cultural differences. 

Here are the top three benefits of personalized relocation services for your family’s relocation to Germany.

1. Personalized Advice and Emotional Support 

You’re the expert in your situation. Only you know your motivations for moving abroad and your goals for your new life. 

Personalized relocation services mean your goals and priorities will become my goals and priorities.

Could you do all of the packing, list-making and appointment setting yourself? Of course you can! But why make the To-Do lists, the research and the leg-work when I can do it for you? Besides, I’ve already done it before. 

2. Saves You Time

With so many competing priorities for you and your family, where do you start? Do you start with the easiest task or the most important? Will you begin with the logistics or the bureaucracy? 

Using relocation services for expats in Germany will save you time. No more hours spent staring at your screen, switching tabs or flicking through that pile of paper. 

Personalized relocation services to Germany is your short-cut to understanding exactly what needs to happen and when. You can ask me questions anytime and know that the answer will be tailored to your unique circumstances.

No more time wasted scrolling through Facebook Groups or Reddit threads. 

3. No Language Barrier

Unless you already speak German, the language barrier is real. 

Bureaucrats here are only allowed to work with people in Germany. That makes it tough for new arrivals without local language skills or a trusted local who can act as an interpreter. 

I know what you’re thinking. “I’ll just use Google Translate!”. 

The trouble is that many words, particularly in German bureaucracy, cannot be properly translated. Specific processes, documents and permissions only exist in Germany. 

A key resource in your personalised relocation support to Germany is quick reference guides to these terms. 

Common Challenges When Moving to Germany 

Here are some of the most common challenges families face when they relocate to Germany. 

Administrative Challenges 

In this survey, one of expats’ biggest challenges is managing everyday tasks and bureaucracy with 56% of respondents naming the local bureaucracy as a key challenge to their settlement in Germany. 

Not only is there a lot of bureaucracy to manage, it’s all paper-based and often can only be completed in person. 

Examples of administrative challenges include: 

• Finding an Apartment in Germany
  
• Managing your visa through the Ausläderbehörde
  
• How to register your address with the Bürgeramt 
  
• Applying for Health Insurance for expats in Germany
  
• Meeting your obligations to the Steuer Amt
  
• Finding work
  
• Accessing the childcare and education system
  
• Driving in Germany

Having a familiar voice in Germany to talk you through these processes takes the pressure off you, so you can focus on supporting your family through the settlement period. 

Read my post to prepare for success with German Bureaucracy.

Cultural Challenges

Experiencing homesickness, social isolation due to cultural differences or discrimination and language barriers are very real challenges for expat families who have relocated to Germany. 

50% of survey respondents found life in Germany difficult without German language skills, compared to the global average of 32%. 

Aside from the challenges of learning German, other cultural challenges for expats in Germany might include:

• Social interactions. For example, there is no small talk with strangers.  
  
• Workplace cultures. Germans are often very private, maintaining a strong separation between personal and professional spheres. 
  
• Always being a foreigner. Around 15% of the German population are immigrants (more data and explanation here), though this number is much lower in parts of the country. In Saxony where I live, less than 10% of the population are foreign-born. These figures are striking if you’re from a country like Canada (20% immigrant population) or Australia (30% immigrant population).

While every new expat in Germany will have to navigate these challenges, I can help prepare you for them before you arrive and counsel you through them as you experience them in real life. 

Family Challenges 

The dynamics of your family will play a central role in everyone’s smooth relocation and settlement experience in Germany. 

Some common challenges experienced by expats when they arrive in Germany are:

• Changes in your romantic relationship. Due to experiencing stress or a dramatic shift in your dynamic (maybe only one partner is working instead of both?). This challenge can be proactively planned for to avoid the worst.
  
• Emotional changes in your kids. A relocation is huge for kids and they will need your ongoing support and understanding as they adjust. Your children might display emotional changes (needing extra cuddles or time alone) or behavioural changes (perhaps they’re more introverted than before or having trouble sleeping). While most of these changes will be temporary, it’s good to understand what might happen before you arrive.
  
• Making Friends. Creating a Social Network is one of the most important steps to a successful settlement experience. However, without German language skills or local contacts, this can be very difficult to achieve. Indeed, 55% of respondents reported finding it difficult to make friends in Germany, compared with the global average of 36%. 

Personalised relocation services to Germany can prepare you and your family for these challenges, by providing education on these topics before your big move and by offering practical strategies and local support services once you’re in Germany. 

Conclusion

Relocating to Germany with your family is a huge step. Every family has their own motivations for this change and brings unique perspectives to the challenges that they may experience.

Despite it’s bad press, I’ve built a thriving life in with my family in Germany and I know you can too. With the right support before, during and after your move, you and your family will never look back with regret. 

Get your FREE Expat Start Kit to start your new life abroad with clarity.

The post Personalized Relocation Services: What You Need to Know   appeared first on Relocation and Travel Coaching.

After five years in Germany, I’ve cracked the code to successfully managing Germany’s infamous bureaucracy. 

Ready for a stress-free Relocation?

Get your FREE Expat Starter Kit

Until you’ve lived here, it’s hard to believe the tail-chasing systems Germany relies on to keep it functioning.

Like that time the Ausländerbehörde sent me details of an appointment at BAMF. I arrived and was given details for another appointment at BAMF. Where I was, already. That was an adventure.  

Over the years I’ve heard a lot of foreigners complain about the systems. I get it. The processes are tedious. It’s all actual paperwork. A lot of it makes no sense.

Unfortunately, complaining won’t change it and we still have to go through the motions as long as we want to live here.

Here is your game-plan for success with German bureaucracy. 

If you want more about the struggles of living abroad, read my post Why Living Abroad Sucks (and how I got over it)

STEP 1: Find the right office (because, yes, there are many!) 

Your first step on this mission – should you choose to accept it – is to find out exactly which authority handles your application. Yes, it’s like a game of Guess Who, but honestly, figuring out who handles what is half the battle here. 

Common authorities that you’ll have to deal with while living in Germany are:

• Ausländerbehörder
• BurgerBuro
• Steueramt
• Rentenversicherung 
• Krankenkasse 
  

By first understanding who is responsible for this process, you’ll be better able to find all the additional information you’re going to need.

Here’s your map to navigate German bureaucracy:

Now that you’re pretty sure who’s responsible for this application, you’re ready to take-on the mission instructions. 

STEP 2: KNOW WHAT YOU HAVE TO DO

It might seem obvious, but you need to understand what you need to do for this application. 

I’ve seen for myself how a lack of understanding about what I should bring or how to present my information for the bureaucrats can lead to annoying delays. 

For example, when I had to resubmit my application for professional registration because I’d misunderstood Beglaubigte Kopie to mean simply the translations. Lesson learnt! Read everything carefully.

To ensure your applications are a success first time, every time, know what is required from you.  

What are the steps of this process?

So, start at the start. 

What steps do you need to take for this application or process?

My guess is that there’ll be many steps and a few side-quests to test your endurance. 

For example, if you’re applying for a residency visa, the steps you’ll need to complete are: 

• Make an appointment at the Ausländerbehörder. 
  
• Collect paperwork according to the list from the Ausländerbehörder. 
  
• Have translations, Apostilles, and certified copies made as required (ahh the side quests!). 
  
• Attend the appointment at the Ausländerbehörder. 
  
• Collect your Ausweiß from the Ausländerbehörder on the specified date. 
  

So, what steps are necessary for your process? 

To find out, read everything. 

You’ll probably get a letter full of steps (and legal jargon) from the authority, but don’t panic—it’s manageable, I promise. Put your passport back – it’s not that bad. Breathe through that overwhelm.

Where do I look for help?

• Check the website of the relevant authority.
  Many (but no, not all) have websites in languages other than German which makes it easier. Some even have handy factsheets and diagrams, showing you how to get on with your paperwork.
  
  
• Does the authority have a support number/ Email address?
  Give them a call or shoot them an email. In my experience, many of the operators can speak English (if you first ask them sehr nett). Your success with emails will depend wholly on the authority that you’re dealing with.
  
  
• Check-in with other foreigners in your city.
  You might have friends in the community who are also foreigners and may be able to point you in the right direction. If not, why not make a public cry for help in one of the ex-pat Facebook groups in your city?
  
  

While online groups can be full an effective way to quickly get an answer, I’ve had mixed results using them. I’ve found the responses to fall into one of three categories:

1. Folk who have the same question and are riding your coattails. 
   
   
2. Jaded expats whose first answer is always “learn German!” but typically followed up by some helpful information.
   
   
3. People sharing their own experience but offer no clear guidance for your problem.

These processes are so personal to your circumstances that an indivdualised response is best. When possible, ask the authority directly. 

Don’t let yourself become overwhelmed by language or confusion or the uncomfortable feeling that maybe I’m going to look a little bit silly if I ask this silly little question. 

Channel your inner-German and be direct. Ask the question. With the direct answer you’ll definitely receive, you’ll be able to get on with the next steps of the process and be sure of the success of your application. 

What documents do you need exactly? 

This one’s easy. It’s pretty typical of German bureaucracy to give you a handy but oh-so-long list of the required documents. 

Here’s a list of the fairly standard documents you will need to provide for most applications:

• Birth certificate
• Passport
• Marriage certificate
• Anmeldung (confirmation of your registered address) 
• Qualifications

REMEMBER: German authorities like to see everything im original. The bureaucrats will then make a copy of the necessary documents during your appointment. 

If you’re submitting documents by post, be sure to confirm:

• If you need to send original documents 

OR

• If you need to send certified copies. 

Getting your documents certified can take some time, so be sure to factor this into your planning. 

And don’t forget, if your documents are not in German, you’ll almost definitely need to have them translated before they’ll be accepted by German authorities. Translations can can take up to two weeks for to be completed.

The timeframe depends on the original language and the nature of documents, so don’t leave this preparation until the last minute!

There are of course exceptions to these rules, thus I say, read everything. 

With the mission’s directions fully understood, it’s time to find shortcuts to avoid overwhelm. 

Step 3: Find foreigner-friendly shortcuts 

Can I do this online?

Your first question needs to be “Can any of this be done online?”.

Generally, no. No it can’t. German authorities are BIG on persönliche gespräche.

Many “online” options still result in receiving letters in the post or having to post out a digital form. 

BUT. 

This is dependent on the authority you’re working with and the city you’re living in. 

For example, in Dresden, I can book appointments with the Burger Buro online but can’t submit anything online.

On the other hand, when submitting documents to the Deutsche Rentenversicherung, I simply emailed everything to my case officer (without translations or certified copies!). 

But my application for professional registration? Everything had to be submitted in paper. Mountains of paper. Certified copies and translations.

So, investigate the options you have. Check any documents you receive from the authority to see if there are any “online” options.

As a foreigner who may not yet be fluent in German, it’s easier to manage as much as possible remotely. 

Downloading printable documents to be completed at home might be the only option available. Online portals to complete full applications are not common among German authorities.

Blame Datenschutz! 

The irony that my online identity is protected online by posting certified and translated copies of every important identity document in the mail is lost on many Germans. 

Könnten wir auf Englisch reden?

In my first years here, I began almost every conversation like this. You never know! Sometimes people even said “Yes” (after painfully explaining in perfect English how poor their English is). 

Sometimes German bureaucracy can work with you in your native language.

Note here that I say can. Many authorities are not allowed to manage applications in a foreign language. Frustrating? Absolutely. But we can always try. 

For example, the Health Insurance company TK has an English help-line and English-language App. The services available in English is limited but it is still super helpful for when you need to discuss complex topics, such as health care.

When the answer is 100% no (don’t be surprised if this is the case), then bring someone with you who can speak German fluently. 

You need to understand what is being discussed and what the next steps for you are.

This person can be a partner, friend, acquaintance or professional interpreter. As long as it’s someone you trust who is fluent in both German and your native language, it’s ok.  

To my knowledge, there’s no restriction to who can accompany you to an appointment. 

TIP: See if your city has any support services available in your language or request support from your local ex-pat Facebook group. 

Alright. Mission control has set the timer. Let’s get organised, lest we ever be late!

Step 4: German punctuality is no joke 

No matter what the application, give yourself more time than you think you’ll need. 

Some of these processes and applications can take a lot of preparation. In my experience, it isn’t the application form that’s the hard part. 

On first look, they might seem straightforward. 

“Great! Only 1 page to fill in!” I thought when I first began the application process to be professionally registered here. Except, that 1 page was the easy part.

Collecting documents, having translations completed and getting certified copies was the time-consuming part.

Be sure that you read everything and fully understand what additional information you’re required to provide. 

Give yourself time to read everything, collect the required documents and attend your appointment or submit it all by mail. 

At the moment I’m going through the process of applying for German citizenship. It is a hefty pile of paper that I need to get through, so I’m tacking one side a day. It takes me about 15 minutes. 

EASY! I can do 15 minutes a day of this paperwork. 

But trying to get through all of the forms and finding the supporting documents in one go? That would not be possible.  

If you need additional time, just ask. Most authorities are very accommodating as long as you communicate directly with them.

The worst thing you can do is come to an appointment unprepared or just skip it altogether. Don’t do that. 

Be more German. Be bold. Just ask. 

And now, it’s time to meet the big boss. You’ve successfully followed your mission instructions and have conquered several annoying but equally important side quests.

It’s submission time.

Step 5: Make your application bullet – I mean, Ämter proof.

Ok, this one isn’t a written rule about how the bureaucracy runs but trust me, it’ll help you see some version of that famed but sorely missing German efficiency. 

I’ve gotten into the habit of rolling up to appointments with my handy display folder complete with colour coded labels. Trust me, the bureaucrats love it. 

When you can whip out the right documents when needed, the speed of bureaucrat’s photocopying will increase, which means you can get out of that eerily quiet office faster (but seriously – for bustling public offices, why are they always SO quiet?). 

If you need to submit your application per Post, send the documents in the display folder. Make a neat little table of contents for the front of the folder and tab the documents down the side. Your application will be processed faster if your application is easy to read.

It is definitely a little tedious but remember – bureaucrats are just people. 

Slow, paper-loving and rule-abiding people with mountains of applications to manually process. If you were in their shoes, would you reach for the unruly pile of papers, or the neatly presented and easy-to-navigate folder of documents? 

Good Luck!

Now don’t get me wrong, you can do all of these things and the bureaucracy still take too long. 

That’s just bureaucracy. Unfortunately, some applications need inter-departmental cooperation and that, in any country, is a recipe for lengthy delays. 

But by taking my advice and implementing these tips into your completion of paperwork, you’ll give yourself the best chance at getting a positive outcome in your application and getting it as fast as possible. 

Get your FREE Expat Start Kit.
It’s full of tips and tools to help you start your new life abroad the right way.

What’s your experience of German bureaucracy so far? Do you have other shortcuts that I’ve missed here? Share them in the comments. I’m always on the lookout for ways to make bureaucracy here more fun. 

Glossary for your adventure with the German authorities 

The post German Bureaucracy: How to Conquer it appeared first on Relocation and Travel Coaching.